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  • “If your company or organisation is liable for Corporation Tax, you must keep and retain adequate business and accounting records”.

    HM Revenue & Customs

  • “The taxman plans to investigate 50,000 small and medium sized businesses next year for failing to keep proper records”.

    Daily Telegraph 7th Feb 2013.

  • “Under the Companies Act 1993, the board of directors of a company has certain obligations to make sure that the records of the company are up-to-date”.

    Information Commissioner.

  • “I have been with Vanguard Filebank for the past 10 years. The staff are always helpful, obliging, considerate and flexible to my needs. The high level of site security and its convenient location is an added bonus. They have competitive rental charges and I would recommend them to other users”.

    David Cornish – The Shelving Centre

Advice

We offer free consultancy services to businesses seeking to implement the outsourcing of their file management needs or in the event of consideration towards changing supplier. Our consulting services are without obligation to the storage and management services we provide. Dependant upon the size of your business and the complexity or scope of the brief we aim to undertake review and provide recommendations within a seven day turnaround.

Issues to consider are likely to include:

  • Reviewing your file management policy.
  • Testing your retention and rotation practices.
  • Cost analysis and comparisons.
  • Consideration of alternative methodologies.
  • KPIs.
  • Forecasting models.
  • Risk assessment for data protection, security & business interruption.

Advice Links

We have assembled a number of links that provide useful information on policies, procedures, data protection, operational practices and common FAQ’s. Updates will be added as other useful sources come to our attention.