Your Finances

Even with signs of recovery, these are still tough times for most of us, and many of you are seeking ways to save money and even earn money. Here is how Vanguard Filebank and their competitive rates can help…

Despite falling rents, many businesses are still considering moving to smaller offices for greater savings on overheads. In March 2009 a dozen A4 filing cabinets still cost a business nearly £6000 a year in office space (and more in areas such as the City, Canary Wharf and the West End). Were a typical London business to have Vanguard store its documents, and even deliver and collect what it requires on a daily basis so as not to impact its day-to-day operations, we would save that business over £20,000 annually on five dozen cabinets. Add those savings to your reduced rent, and the business case is clear. We can even store any unneeded office furniture and commercial goods too at our secured non-document storage facilities.

Consider subleasing office space that is currently being used to store documents. Given that just 60 A4 filing cabinets could be costing your organisation £30,000 or more in overheads, perhaps you would prefer to have that sum paid by a tenant direct to your bottom line and utilise that revenue to retain a valued member of staff or reinvest in your business.

It costs 14 times more to store a dozen A4 filing cabinets in London than to store their contents with Vanguard Filebank.  In the City and Canary Wharf that ratio is higher. Even in “lower rent” Manchester that ratio is 10. Simply put: onsite document storage in Britain is expensive. Let Vanguard store and manage your documents, use the space you have for other purposes, and save on the expense and effort of moving or expanding your premises.

Sadly some organisations will need to reduce their administrative staff to balance the books. If your company is facing this tough decision but are worried that the loss of administrative staff will impact your ability to manage your paper documentation, we may be able to help. Storing even an entire vault’s worth of documents (360 A4 or A3 boxes) with daily collection, delivery and administration by Vanguard only costs 34% of a single average admin in London and 65% in Manchester.